Personal Assistant to Directors/ Office Manager

Location:       Rich Mix, Brick Lane, London.

Salary:            £24k - £27k pro rata (dependent on experience)

Starting:         3^rd May, 2011

Internship:    25 hours +/ week, initially 6 months

We are looking for a highly motivated, organised and experienced Personal Assistant to Directors with Office Manager responsibilities for a small but dynamic and fast moving team. If you are organised, primed with initiative and thrive on providing the crucial support needed in every small but growing business – from coffee making to organising board meetings – then this is for you.  No job is unimportant and every day brings something new. 

Job purpose:

1. Providing PA support to Worn Again team
2. General administrative and office duties
3. Receptionist

Responsibilities include:

·      Managing diaries and arranging meetings and travel

·      Providing full secretarial support (including drafting letters/emails)

·      Being the first point of contact for the office (mail, telephone, in person, e-mail etc) and acting as the receptionist

·      Managing, improving and updating office information systems including contacts databases and paper files

·      Proofreading press materials, company documents, reports

·      Preparing for and attend occasional events

·      Website management: with support, copywriting, editing and web site updates, newsletters

·      Product orders: process orders for online sales, stock control, deal with customer enquiries

·       Basic book keeping: dealing with petty cash, end of month accounts reconciliation

·      Managing office supplies and stationary; keeping up to date inventory of office equipment & resources

·       Managing the upkeep of the office e.g. ensuring it’s well organised, and tidy

·       Assisting with project management on client work

·       Organising deliveries, bikes, post office, running errands

·       Carrying out other duties that are within the scope and spirit of the Office Manager role.

IT Skills:

IT Requisites:

Competent with Word, Excel, Photoshop and/or image editing software

IT Desirable:

Previous experience with: Shopify, Mailchimp, Dropbox 

The ideal candidate will have:

Experience

·        Minimum two years experience in responsibilities outlined above

Skills

·        Attention to detail

·        Highly organised and efficient

·        Ability to act as the first point of contact for the office

·        Ability to present written information in clearly & logically

·        Ability to communicate effectively with all internal & external teams

·        Ability to use initiative and work effectively as part of a team

·        Ability to prioritise work appropriately while juggling busy workload

·        Good IT skills

·        Ability to adapt to change and respond positively to new challenges

Attributes

·        Proud of thorough administrative work

·        Enjoy working in environments where one is encouraged to use initiative

·        Hard working and proactive

·        Able to work under pressure and to deadlines

·        Flexible, courteous, keen to develop within the role

·        Empathic with the Anti-Apathy’s core goals

·        Friendly and positive 

Benefits offered:

·        High quality, fun work environment.

·        Up close experience of working in a vibrant and dynamic environment

·        Genuine opportunity to make your mark

·        Chance to join a start-up that is rapidly expanding

·        Worn Again’s office space is shared with other fantastic start-up social organisations – Ethical Fashion Forum and Pants to Poverty

·        It intended to become a full time position for the right candidate

·        Potential for advancement into project management after 1 year

Dates:

21^st April 2011: Closing date for applications

27^th and 28^th April: Interviews

3^rd May: Start date

 

 

Apply by sending a CV and brief cover letter explaining why you and this role are perfect for each other to cyndi@wornagain.co.uk.